Working in university facilities

The University is committed to doing all we can to maximize the safety of all members of our community. As we return to limited onsite work, operations will be adjusted and it will be critical that we make personal choices to protect each other against the spread of COVID-19. This page has guidance and information for employees who are working on-campus.

Get Tested

All employees who are working in on-campus facilities are required to participate in the on-campus testing program. More information about the on-campus testing program can be found on the On-Campus Testing Page.

Don’t Come in to Work if You Feel Sick

Every member of the community should monitor their own health and conduct a daily health check, following CDC guidelines.

The university understands our employees work hard, often times still reporting to work when feeling mildly ill. This is a mindset that must change.

If you do not feel well, contact your supervisor, do not report for in-person work and seek medical advice.

Complete Training

All faculty, staff and students are required to complete the the Division of Research Safety’s COVID-19 Safety Training.

Face Coverings, Social Distancing and Private Spaces

All individuals are required to wear a face covering and practice social distancing when inside university facilities. This applies to employees who are working in on-campus offices, including whenever they are in any shared spaces, hallways or any other non-private space.

More information on what the university considers a face covering and considerations about private spaces is available on the Face Coverings Page.

Testing positive for COVID-19

If you test positive

The university and the Champaign-Urbana Public Health District (CUPHD) have specific processes in place when employees test positive for COVID-19. If you receive a positive test result as part of the university’s on-campus COVID-19 testing program, please review the information on the Testing Positive for COVID-19 page.

No other employees within the unit or office are required to quarantine unless contacted by and instructed to do so by Public Health.

An employee who tests positive for COVID-19 is not required to share the medical diagnosis with their supervisor, but should inform their supervisor if they are unable to work due to a medical condition. The university and supervisors have a responsibility to respect the privacy of the individual employee regarding this health information.

If a coworker tests positive

CUPHD is informed by local healthcare organizations and the on-campus testing service immediately when anyone in Champaign County receives a positive result to a COVID-19 test, so there is no need to inform CUPHD about a coworker who was tested and diagnosed in Champaign County.

Quarantine

Quarantine helps prevent the spread of disease by separating and restricting the movement of people who were exposed to a contagious disease. Quarantine is used to keep someone who might have been exposed to COVID-19 away from others to reduce the potential risk of transmission. Isolation is used when someone has tested positive for COVID-19.

If you work in a campus facility and a coworker tests positive for COVID-19, it does not necessarily mean that you will have to quarantine. No other employees within the unit or office are required to quarantine unless contacted by and instructed to do so by Public Health.

More information about how to self-quarantine, quarantine requirements and employees obligations is available on the Quarantine page.

Meetings

Generally, even if employees are still physically present in university facilities, it is recommended that meetings continue to be conducted virtually as much as possible.

If employees need to meet in-person, they must do so in a room that allows them to maintain social distancing during the meeting. Face coverings must be worn throughout and depending on the unit’s plans, the meeting room may need to be cleaned after the meeting. Employees should wipe down high touch surfaces before and after the meeting.

Buildings and Cleaning

Facilities & Services has developed scientific cleaning and disinfecting strategies and has developed service levels in response to the COVID-19 pandemic for classrooms, laboratories, offices and other campus spaces. These guidelines are aimed at lowering the risk of infection when someone potentially comes into contact with COVID-19. You can view the complete guide here.

Employees who share spaces or have compromised space will be required to make adjustments to help stop the spread of COVID-19. Anyone working in a university facility should wipe down surfaces other people have touched before touching those surfaces.

Employee Flexibility Needs

Employees who might have childcare obligations, live with a family member who is in an increased risk population, self-identify as being at increased risk or have other concerns should contact their supervisor or unit HR contact as soon as possible if there is a need to continue remote-work arrangements. Some situations may require the use of the Americans with Disabilities Act (ADA) interactive accommodations process.

More information is available on the Remote Work page.

Unit Plans and COVID Coordinators

The university asked colleges, institutes and major units to create localized unit plans for returning to in-person operations. Additionally, each unit has been asked to identify at least one COVID Coordinator to be the point person for COVID-related efforts for their unit.

Employees who will be working in-person in a university facility should closely review their unit’s plans for specific guidance for working in the unit’s facilities.

The College and Unit Information page has the unit plans and contact info for COVID Coordniators.

Take the Pledge

All university employees are encouraged to take the I’ve Got You Covered Pledge to voluntarily show they care about the Illinois community. There is no requirement to sign the pledge. Those who sign the Pledge are not entering into a binding agreement with the University, but instead are voluntarily expressing their personal commitment to keeping the campus community safe.


Frequently Asked Questions

Will the university require employees or students who return to campus to sign a waiver for any harm that could be inflicted by COVID-19?

No, we are not asking employees or students to sign assumptions of COVID-19 risks, releases of university liability or waivers of claims against the university.

Additional Resources


Working in university facilities updates