International travel on behalf of the university should only be approved for essential reasons when the objective of the travel cannot effectively be accomplished virtually.
It requires approval by the respective Executive Officer (dean, vice provost, vice chancellor, etc.), and will be informed by the U.S. Department of State and CDC guidance on international travel advisories.
According to the CDC, the COVID-19 vaccine facilitates safer travel opportunities as fully vaccinated travelers are less likely to get and spread COVID-19. The CDC has issued guidance that states individuals who are fully vaccinated with an FDA-authorized vaccine can travel safely within the United States.
This allows the university to relax some of the restriction on domestic university business travel. As of today, travel on behalf of the university will no longer need additional approvals, other than the standard approvals required pre-COVID (before March 2020).
Please note the following guidance is applicable whether the travel is personal or university-sponsored business travel.
General Guidance for University Travelers
Assess the COVID-19 situation at your destination prior to departure to ensure travel to the location can be safely managed. This is particularly important if you are considering international travel as the restrictions are very fluid.
When possible, delay travel until you are fully vaccinated, which is two weeks after the second dose of a 2-dose series such as Moderna or Pfizer-BioNTech, or 2 weeks after receiving a single dose vaccine, such as the Johnson & Johnson vaccine.
Maintain your university testing schedule prior to travel. Do not travel if you are ill or have tested positive for COVID-19. If you are not fully vaccinated, do not travel if still awaiting COVID-19 test results.
If you are not fully vaccinated, ensure that you test 48 hours before your departure and with enough time to receive your results before travel begins.
When traveling, continue to follow the CDC’s recommendations.
Approval for business travel requests may be rescinded at any time up until the date that travel begins, particularly if the COVID-19 situation at your destination suddenly changes. Remember, face coverings are required. Face coverings are required on public transportation such as planes, buses and trains, when traveling into, within or out of the United States and in U.S. transportation hubs such as airports and stations, as well as at many venues and events.
Fully vaccinated individuals do not need to self-quarantine after travel. Resume your university testing schedule, testing as soon as possible upon return.
Travelers who are NOT fully vaccinated need to self-quarantine for 7 days and get tested 3-5 days after your return.
Frequently Asked Questions
If I am a student, what should I do if I miss a testing day? (Example: You forget to test. You were unable to test. You needed to be out of town for a period of time.)
If you forget a testing day, you should be tested as soon as possible.
If you will be away from campus for less than a week, test the day before you leave. Then, if you receive a noncompliance email from the Office for Student Conflict Resolution, please indicate the reason for missing a test. If you will be away from campus for more than a week, update your Student Location address in Student Self-Service. Remember to update this address again when you return to campus. You should resume testing as soon as you return.
Can I receive a copy of my test results for travel?
The University’s COVID-19 test is a Saliva RT-PCR test performed in a CLIA certified lab. After your receive your test result message via the MyMcKinley Portal, you can print those results or reach out to McKinley at firstname.lastname@example.org to request an official report. Official reports include full patient identifiers, test name, date of collection and testing, name and of the CLIA Certified lab, as well as the results. We recommend that you confirm with your airline what type of report or test will be accepted. If you need a nasal swab test that is FDA certified, our saliva test documentation will not be sufficient for your travel needs. Please note that obtaining a nasal test result might require more time than required by most airlines and on-demand options within the community are limited. McKinley does not provide personalized letters of authenticity with their official reports.
Are peers and colleagues from other institutions permitted to visit the campus?
Colleagues traveling within the U.S. are permitted to visit campus. Colleagues traveling to campus from outside the U.S. should only be approved for essential reasons when the objective of the travel cannot effectively be accomplished virtually. It requires approval by the respective Executive Officer (dean, vice provost, vice chancellor, etc.).
Per CDC guidelines we recommend individuals do not travel to campus until they are fully vaccinated if they are able to do so. If they are here for several days, we also encourage them to utilize our free on-campus COVID-19 testing. Visiting colleagues should arrange to receive building access with the unit or department that has invited them to campus.
I traveled internationally and am returning to campus. Do I need to quarantine upon arrival?
Fully vaccinated individuals do not need to self-quarantine after travel. Resume your university testing schedule, testing as soon as possible upon return. Travelers who are NOT fully vaccinated need to self-quarantine for 7 days and get tested 3-5 days after your return.
For more information, please visit the CDC website and the Travel page on the university COVID-19 website.
- International Student & Scholar Services COVID-19 updates
- International Safety & Security
- CDC guidance for travelers